ANNOUNCEMENT OF ADMINISTRATIVE POSITION OPENING
POSITION: Executive Secretary
POSITION CODE: 4094
DEPARTMENT: Dean’s Office, School of Business
APPOINTMENT: Administrative, Full-time, 12 Months
STARTING SALARY RANGE: Commensurate with experience
INTRODUCTORY PERIOD: 12 months
POSTING DATE: June 8, 2018
APPLICATION DEADLINE: Open until filled
DESCRIPTION: Under limited supervision; understanding the mission of the Dean's Office; functions as the key support person in the management, coordination, and implementation of the operations of the School of Business.
Duties and responsibilities include but are not limited to:
•Maintains the Dean's calendar, including scheduling, rescheduling and prioritizing as needed, organizing daily agenda, follow-up and action items; provides coordination and organizational support for meetings hosted or chaired by Dean; prepares correspondence, reports, forms, and other documents in support of the Dean's activities.
•Provides exceptional telephone support with a high degree of tact and technical knowledge; responds to internal and external requests, processes requests accordingly; provides organizational support to process timesheets, vacation, requests, staffing issues, etc.
•Supports data analysis activities; contributes to data reports; collects, compiles and distributes data and reports to Dean and Associate Dean, cabinet, various University constituents and outside vendors; provides budget support; accesses online budgets to monitor and collect budget information.
•Works with assistant to Provost on full-time faculty review process, faculty contracts, and sabbatical requests. Maintains full-time faculty files within Dean’s office.
•Performs a variety of clerical duties in support of the department including filing. Prepares purchase orders and check requests; preparing and processing expense reports, out-going and in-coming mail, ordering supplies etc.
•Contributes to team effort by accomplishing related duties and special projects as assigned or directed. Maintains department confidentiality of sensitive data, information, activities and decisions; adheres to all safety and housekeeping policies and procedures.
•Additional duties as assigned.
MINIMUM QUALIFICATIONS: Position requires a bachelor’s degree. A minimum of 3 years of progressively responsible related experience in a similar position is required. Significant level of independent judgment; ability to assess requests and problems, and respond accordingly. Considerable knowledge of current workplace standards and norms (e.g., utilizing full Microsoft Office suite products). Superior internal / external customer service skills. Proven ability to maintain confidentiality, set priorities, multi-task and handle deadlines. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call (909) 748-8040.
TO APPLY: Submit a University of Redlands Administrator application form at https://myredlandsapps.redlands.edu/HRAdministratorEmployment/
FOR MORE INFORMATION, CALL 909-748-8040 OR VISIT
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER