Message on 05/23: May Term Closing Updates from Residence Life & Housing

As we approach the final week of May Term and courses end, we want to remind you the residence halls will close for the summer on Saturday, June 1st at 2pm. Please review all the information below thoroughly, as many of your questions will be answered. 

Summer Housing 

Those already approved to stay for Summer Housing will remain in their current May Term assignment until Summer Housing Move in on June 5^th from 3:00-5:00pm (Reminder: Summer Housing check-in is at Melrose Hall) 

Ensure a Proper Check Out 

Please clean your entire space including your bedroom, bathroom(s), and kitchen and living area (if applicable). This includes: 

• Remove all personal belongings. Double check that your drawers and closet areas are empty. 
• Leaving keys in your room is considered an improper checkout. Turn in your keys to your RA, Community Coordinator, or the Student Affairs Office. 
• Restore your room to its initial condition at check-in, including furniture set-up. 
• Take all trash and recycling to the dumpsters. Please put trash inside the dumpsters and do not leave near or around the dumpsters.
• Wipe down all surfaces including furniture and walls. 
• Vacuum and sweep the floor, including under the bed. 
• Leave your drawers and closet doors open in preparation for your RA inspection.
• Remove any adhesive substances from walls and doors.
• Remove trash and unwanted items from the room to the dumpster and remember to clean and leave behind the trash can and recycling bins. 
• Organizational Houses Will receive a separate supplemental communication on ensuring a proper organizational house check-out. 

Check Out Process 

For May Term we will be offering two ways of checking out of your housing assignment, a Regular Check-Out and an Express Check Out. 

Regular Check-Out 

During your check-out appointment, your RA will inspect your space, collect all keys and check you out of your assigned space. This appointment is important because it can potentially save you from getting billed for an improper check-out. A secondary inspection will be completed by your Community Coordinator and Facilities Management to assess any fees for trash, cleaning, and damages.

• Contact your RA to schedule a check-out inspection at least 48 hours prior to your move-out date.
• Remove all of your belongings and clean your space prior to the inspection. 

Express Check-Out 

Express check-out is for students who do not complete a check-out inspection with their RA. By completing an express check-out, students waive their right to contest any damage charges.

• Once you have removed all of your belongings and cleaned your space, utilize the Express Check Out Envelope provided by your RA.
• Deposit your keys inside the check-out envelope then seal and sign it. Turn in your envelope to your Resident Assistant, Community Coordinator or the Student Affairs Office.
• Fees for cleaning and/or damage charges will be processed by Facilities Management and Residence Life and Housing after move-out.

Avoid Hall and Closing Fines 

• Improper Checkout Fines ($25+) are given to students who do not follow the proper check out guidelines. Make sure to use and leave the End of Year Checklist on your door, including removing all items and trash out of the room by your check out time.
• Locksmith Fines ($50+) are given to students who do not turn in their keys by the closing deadline and keys need to be cut or a recore is completed.
• Collective Hall Fines ($???+) are distributed to students in a community when specific people are unable to be identified as responsible for extra cleaning, damage, or replacement of community items. To help your community, clean up your personal belongings from any community spaces, take out trash and unwanted items to the dumpster, and report any damage or vandalism to a Resident Assistant as soon as you learn of the need.

Don't miss what has been shared by RLH 

Here is a link to review RLH updates. 

Should you have any questions, please contact Residence Life and Housing at RLH@redlands.edu. 

Residence Life and Housing 

University of Redlands